This Privacy Notice provides information about who we are, what personal data we collect and hold about you, what we use it for, who we share it with and why, how long we keep it and your rights relating to this information.
GENERAL STATEMENT:
Dublin Oak Academy full respects your right to privacy and will not collect any personal information about you without your implicit permission. Any personal information which you volunteer to us will be treated with the highest standards of security and confidentiality, strictly in accordance with the General Data Protection Regulation of 2018.
1. WHO WE ARE?
We are Dublin Oak Academy, part of Oak International Academies. We are in international, private, boarding school located in Ireland which provides term, annual and summer courses for boys only. Dublin Oak Academy is run by the Legionaries of Christ and provides our students with a holistic education encompassing academic, sporting, cultural and catholic formation fields of learning.
Dublin Oak Academy, Kilcroney Lane, Kilcroney, Bray, Co, Wicklow, Ireland, A98 T021 Telephone: +353 1 2863290
2. THE INFORMATION WE COLLECT ABOUT YOU
During the enrolment process personal details about your identity, contact details, photos, family details, previous schools, academic progress, passport details, special educational needs, nationality, language, religion, medical and psychological data and financial information may be collected by Dublin Oak Academy. In additional to the above, once you are attending Dublin Oak Academy, we will collect information about your academic progress, general behavior and discipline as well as photos and images of you (including CCTV footage). As you are under 18 your parent/guardian will have given consent in certain areas such as your photo being taken, your attendance on school trips etc.
3. HOW WE USE YOUR INFORMATION AND THE LEGAL BASIS
We use your personal data for purposes including:
4. WHO WE SHARE YOUR INFORMATION WITH
We share necessary information with third parties, including Government bodies.
These include: the State Examiners Commission and other recognized examination bodies, the Department of Education and Skills, TUSLA, An Garda Síochána, HSE and our private medical partner etc. We also share necessary information only with our catering partner, Sodexho Ltd. When you travel on school trips, necessary information will be shared with our travel partners, airlines, immigration bodies, hotels etc.
We also work with Achieve Technology, Inc. which is based in the United States. Achieve provides the school management software system which we use for academic reporting. Achieve Technology is compliant with European Data Protection legislation.
5. TRANSFER OF YOUR PERSONAL DATA
As your application is made through Dal Riada Language Centre Limited, all information volunteered during the application process is shared between Dal Riada Language Centre and Dublin Oak Academy. This is done via a secure website to which access is password protected. Some of your personal data is also transferred to Achieve Technology, Inc. and again this is done via a secure, encrypted website to which access is password protected.
6. HOW LONG DO WE HOLD YOUR DATA FOR?
Some personal data is only kept for a short period of time (e.g. until the end of your course). We retain some data for a longer period of time (i.e. after your leave Dublin Oak Academy). Please refer to the Data Retention policy which forms part of our Data Protection Policy for further information.
7. AUTOMATED DECISION MAKING/PROFILING
We do not engage in automated decision making/profiling.
8. STATUTORY RIGHTS
You (or your parent/guardian) have the following statutory rights which can be exercised at any time
9. CONTACT
To discuss anything in this Privacy Notice please contact the school by emailing
